LEGISLATIVE DAY SCHEDULE
CCAE and CAEAA Legislation Day Training
Monday, March 23, 2015
4:00 p.m.–7:00 p.m.
CCAE and CAEAA Legislation Day Appointments
Tuesday, March 24, 2015
Between 9:00 a.m.–2:00 p.m.
CCAE and CAEAA Legislation Day Follow-Up
Tuesday, March 24, 2015
3:00 p.m.–6:00 p.m.
ORGANIZE YOUR SCHOOL TEAM
It is recommended that your team consist of a good representation of administrators, teachers, classified staff and students. If there is another adult school in your area represented by the same legislator(s), please be sure to contact them to coordinate your visit and to schedule a joint meeting with your legislator(s). Be forewarned that the Capitol can be very busy with many visitors and other advocacy groups. Representatives’ offices (many if not most) are typically small and it can get quite crowded when more than 4 or 5 people are seated with a legislator and/or their staff in a small office!
When considering prospective school representatives, make sure they are constituents of your local legislators. Also, students who have transitioned from program to program in your school (example: ESL to ABE to CTE) or who are about to complete a program and join the workforce (such as a CTE student), are all great candidates. They need to be articulate but their English certainly doesn’t need to be advanced. If your student representatives are Citizenship Prep students who are in the process of being naturalized or have become citizens, so much the better! They should prepare (but not overly rehearse) what they want to share with their legislator, focusing specifically on how your adult school program is helping them achieve their personal/family, educational and/or professional goals.
If this is a first-time visit to the Capitol for any of your team and you have time between your appointments with legislators, it is recommended you plan an informal tour of the Capitol together. Both the Senate and Assembly Chambers (galleries) should be open and accessible without a Capitol tour guide. If time allows, you may want to consider a free guided tour.
SCHEDULE SENATOR AND ASSEMBLY MEMBER MEETINGS
Make appointments to meet your State Senate and State Assembly representatives on Tuesday, March 24th between the hours of 10:00 a.m. and 3:00 p.m. If your representative is not available to personally meet you, ask to meet with their point-person on educational issues. This staff person is tasked with keeping your representative up-to-date on all educational issues, often making recommendations on what position should be taken on them. To make your appointments, contact your representative’s scheduler.
To find your state senator and their contact information, go to www.senate.ca.gov
. Go to the “Find My Senator” hot link in the middle of the home page to fill in your address, city and zip code.
To find your state assembly member and their contact information, go to www.assembly.ca.gov
. Scroll down to the bottom left of the home page to find the following links: “Find My Representative” and under this, “Assembly Roster”, “By Your Address” or “By Your District.”
Reminder: Make sure you and your neighboring adult schools, if represented by the same legislators, are not scheduling two separate meetings with the same legislators!
LEG DAY—TUESDAY, MARCH 24, 2015
Morning: Arrive at the Capitol (room TBA) at 8:30 a.m. joining all CAEAA-CCAE state-wide attendees for a brief orientation (review of day’s events and schedule, logistics, etc.) and most importantly, the awarding of our annual Friend of Adult Education legislator awards.
Presentation Folders: Each member of your team will receive a folder containing the CAEAA-CCAE 2015 talking points prepared by our CAEAA-CCAE Legislative & Budget Advocate, Dawn Koepke. “Meeting with your representative” tips will be shared at both the Monday night training/briefing and the Tuesday morning orientation.
Each team will also receive a presentation folder prepared specifically for each legislator. The contents of these folders will be the same as yours with the exception of evaluation forms we provide for you to fill-out at the conclusion of each meeting with legislators. Include in your evaluation, any recommended follow-up to be done with legislators. Your CAEAA and CCAE Leg Chairpersons will review these with Dawn Koepke to determine next steps.
Note: Every effort will be made to start the Tuesday morning orientation and awards event at 8:30 a.m. and end at 9:45 a.m. In between legislator meetings, we informally camp-out (no space or room is reserved) in the cafeteria of the Capitol in the basement. There is a gift shop in the basement as well. Lunch is on your own but the HYATT has a wonderful luncheon buffet.
Afternoon: As meetings wind-down in the afternoon, all are encouraged to return to the HYATT meeting room (School Room) for a de-briefing and sharing-out from 3:30-5:30 p.m. It is at this time that the evaluation forms will be collected and your suggestions for the next Leg Day in 2016 will be solicited.
Happy planning and see you at the Capitol in Sacramento Monday, March 23rd and/or Tuesday, March 24th!